Digitization of Natural History Collections (NHCs) and mobilization of their data are pivotal for their study, preservation, and accessibility. Furthermore, thanks to digitization and mobilization, Natural History Museums can better showcase their collections, potentially attracting more visitors. However, the optimization of digitization workflows, especially when addressing small and/or historical NHCs, remains a challenge. Starting from a practical example, this contribution aims at providing a general guideline for the digitization of historical NHCs, with a particular focus on pre-digitization planning, during which some decisions should be made for ensuring a smooth, cost- and time-effective digitization process. The digitization of the algarium by Aristocle Vatova and Victor Schiffner was carried out following an image-to-data workflow, which allowed for reducing the handling of the specimens. The metadata were organized according to the Darwin Core standard scheme, and, together with the digital images of the specimens, have been made available to the scientific community and to the general public via an online portal. Thanks to the application of digital technologies and standardized methods, the accessibility of the collection has been enhanced, and its integration with historical data is possible, highlighting the relevance of shared experiences and protocols in advancing the digital transformation of natural history heritage.
